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Accounts Payable / Accounts Receivable Clerk ID-2984

Summary:

Responsible for accounts payable, accounts receivable and sales invoicing records and support for accounting department and general office maintenance responsibilities. Able to learn quickly and be self starter. Motivated to contribute to improving process and earning additional responsibilities.

Essential duties and responsibilities:

Duties include using good judgement and discretion to complete tasks including, but not limited to the following (Employees are expected to perform duties and handle responsibilities that are not part of their normal job. If, over a period of time the new duties and responsibilities remain a significant part of the assignment, the job description may be changed to reflect these new responsibilities):

  • Receive and Process daily A/P, A/R and process sales invoices weekly.
  • Match and audit all vendors Invoices, packing slip (receivers), and purchase orders.
  • Audit accounts payable invoices and sales invoices for terms, sales tax, freight charges, etc. Research discrepancies/audit, errors, reconcile and works to correct the issue (computing, recording, posting, calculating, verifying, maintaining records, and other tasks).
  • Secure the proper management approvals for all (Vendor and Customer) invoices.
  • Schedule and enter all daily approved invoices for payment via TEC’s accounts payable system.
  • Run and review weekly reports to ensure entries have been properly coded and recorded.
  • Run and print all payments weekly and attach checks to approved invoice packages, submit for signature, and mail payments timely.
  • Responsible for filing of related documents and other administrative tasks.
  • Maintain all accounts payable unpaid and paid files.
  • May need to handle vendor calls with regards to payment status and any outstanding issues regarding debits and credits.
  • Maintain excel Sales Invoice control listing, and numerical control copy of sales invoices.
  • Maintain use of all office equipment (copiers and printer).
  • Audit and reconcile vendor statements to ensure Vendors records current
  • Maintain stock of coffee, office supplies, etc.
  • May perform other duties as assigned.

Knowledge, Skills, and Abilities – Job standards :

  • Demonstrates competence and flexibility to anticipate work needs and follow through with minimum direction. Ability to demonstrate good common sense and sound judgment.
  • Ability to work with numerical data and computers for extended periods of time.
  • Plan, organized and manages time effectively and efficiently and in a timely manner.
  • Strong understanding of accounting best practices and principles.
  • Assumes responsibility for own continued personal and professional growth.
  • Acknowledges mistakes and takes prompt corrective action.
  • Ability to work cooperatively and communicate effectively. Visual acuity, hearing and the ability to read, write and comprehend the English language including spelling, business communications and legible handwriting.
  • Good etiquette is important (phone, email, inside and outside clients).
  • Must have strong computer skills MS Office: Outlook, Excel and WORD
  • 10-key by touch
  • QuickBooks experience required
  • Experience using office equipment, i.e., postage meters, copy machines, scanning, etc.
  • Good attendance and reliable.
  • Must be organized, detailed, analytical (good math skills) and accurate/efficient.
  • Plan and prioritize daily with company goals in mind. Ability to multi-task, prioritize and work efficiently.

Accounts Payable / Accounts Receivable Clerk ID-2984

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