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JOB
The Town of Castle Rock’s future and the quality of that depend on the choices we make today. Do you want to be part of a team that make decisions that work now while preserving and protecting Castle Rock’s identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply. Working for the Town of Castle Rock includes: The opportunity to make a difference in our community Career Advancement ProgramsEmployee well-being programCompetitive total compensation with an excellent benefits packageFree membership to the MAC or Recreation CenterPublic Service Student Loan Forgiveness eligible employer Essential Duties and Responsibilities: Coordinates and assists departments with purchasing or leasing equipment and supplies. Researches and evaluates best quote, service and desired quality. Maintains price lists, catalogs, specifications and requirements.Assists in the preparation, tracking and update of purchase orders, change orders and lease documents. Processes and maintains purchasing records in accordance with state retention schedules and department needs.Prepares Requests for Proposals, Requests for Quotes, informal quotes and processes invitations for bids following standard purchasing policy and procedures, as requested by departments.Coordinates the bid process for the purchase of major items as requested by departments as needed.Assists with the preparation and review of professional service agreements and contracts. Negotiates annual equipment service contracts and lease agreements. Responsible for maintaining and updating the Town’s purchasing policy, procedures and forms. Conducts periodic surveys of departmental purchases to ensure adherence to the Town’s Purchasing Policy and Municipal Codes. Functions as a liaison with vendors related to bids, delivery, quality and performance. Works to resolve vendor service issues.Assists with annual capital assets reporting. Analyzes detail for additions, deletions and conveyances. Coordinates with Public Works on conveyances from developers. Determines valuation and creates audit schedules and footnote disclosures.Gathers, interprets and prepares data for studies, reports and recommendations.Maintains complex spreadsheets supporting charges and journal entries to record postage charges to other departments.Represents the Town of Castle Rock at professional purchasing organization meetings. Continually works toward securing the renewal of professional purchasing organization certification.Coordinates comparative in-house testing of equipment and services.Coordinates Town-wide copier usage, repairs and routine maintenance.Assists departments with cell phones to include troubleshooting issues, replacement and activation of service.Prepares various audit work papers and accounting report schedules annually.Assists with preparing the Town’s bank reconciliation reports and schedules on a monthly basis including adjusting journal entries.Reconciles cash receipts and building permits and month end utility billing.Assists with month end closing.Reconciles bank statements.Assists with and/or coordinates special projects.Performs other duties as assigned.Minimum Qualifications: An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.Education: High School Diploma or GED EquivalentExperience: At least three (3) years of progressively responsible experience in the area of finance purchasing or accounting; or any equivalent combination of education, experience, or training. Knowledge, Skills, and Abilities: Knowledge of modern accounting principles and procedures.Knowledge of general purchasing practices, contracts, and general office procedures.Knowledge of computer software programs for accounting functions including MSWord, Excel, and Outlook.Skill in communicating effectively with the public and clients over telephone, in person, fax and other methods.Ability to calculate, compute, summate, and/or tabulate data and/or information, including subsequent actions in relation to these computational operations.Ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.Ability to coordinate, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place and/or sequence of operation.Ability to establish and maintain effective working relationships with supervisor, support staff and other departments/agencies position interacts with.Ability to have strong accurate data entry skills.Ability to meet deadlines.Ability to communicate effectively in both oral and written form.Ability to interpret a variety of instructions. Physical Demands: Sedentary work for long periods of timeOccasional physical work lifting no more than 40 pounds Occasional lifting, carrying, walking and standingOccasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawlFrequent hand/eye coordination to operate personal computer and office equipmentVision for reading, recording and interpreting informationSpeech communication and hearing to maintain communication with employees and citizensWork Environment: Works primarily in a clean, comfortable environmentEquipment Used: Uses standard office equipment including a personal computer systemThis position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment. Must satisfactorily complete a criminal background check prior to commencing employment. The Town of Castle Rock is an equal opportunity employer.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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