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Administrative Assistant

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Job description

Minnesota Inboard Water Sports is seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. As one of the largest boat dealerships in the state, this person will be responsible for a variety of administrative functions, including titling processing across our MN dealership locations, warranty administration, and administrative support to various departments.

Job responsibilities include, but are not limited to the following:

  • Project & Task Management: Support various departments with projects and initiatives, including tracking progress, organizing team efforts, and ensuring deadlines are met.
  • Record Keeping: Maintain organized and accurate records among various departments.
  • Confidentiality & Discretion: Handle highly confidential and sensitive information with the utmost discretion and professionalism. Maintain organized and secure physical and electronic filing systems.
  • Financial Transactions: Manage all aspects of boat and trailer sales paperwork, including billing, titling, and documentation.
  • Lending Coordination: Work with financial institutions to secure necessary documentation for boat financing for our customers, as well as lien releases.
  • Customer Closing Appointments: Complete paperwork with our customers as they come in to close on their boats. This is in-person in our Excelsior location, and done remotely with our other dealership locations. Ensure paperwork accuracy and adherence to state and federal regulations.
  • Title Management: Review, process, and follow up on boat/trailer titles, ensuring timely delivery and resolution of issues.
  • Warranty Admin Responsibilities: Working with our Service Departments, prepare, submit, and follow up on warranty claims. Reconciliation of warranty claims.

Qualifications:

  • Education: High school diploma required; Associate degree or higher is a plus; Bachelor's degree in business, finance, or accounting preferred.
  • Experience: Minimum of 2+ years in an Administrative role
  • Skills:
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Exceptional attention to detail and organizational skills
  • Excellent communication, customer service, and interpersonal skills
  • Ability to work independently and collaboratively in a fast-paced environment
  • High energy, positive attitude, and strong problem-solving skills
  • Ability to manage multiple tasks efficiently
  • Proven ability to maintain a high degree of confidentiality
  • Additional Qualifications:
  • Adaptability to changes, challenges, and willingness to learn and take initiative
  • Professional appearance, dependable, with good attendance
  • Strong writing and grammar skills, with a proactive approach to job responsibilities
  • Knowledge of state titling laws not required, but is a plus

Overall, the role requires a detail-oriented, communicative, and adaptable individual with relevant experience and strong customer service skills.

Company Description:

Minnesota Inboard Water Sports is a family-owned business established in 1992 that specializes in Malibu and Axis boats. We take pride in our family first atmosphere and company culture. We are one of the largest Malibu boat dealerships in the Country, and our company has always been focused on delivering outstanding customer service to support our products. We offer PTO, 401(k) Match, Medical and Dental Benefits, Life and Disability Ins, and a Flexible Spending Plan and HSA.

Offers of employment are contingent upon successfully passing a background screening including a criminal background check and a review of motor vehicle records.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan

Work Location: In person

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