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Administrative Assistant ll

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<strong>Job Title<br><br></strong>Administrative Assistant ll<br><br><strong>FLSA Status<br><br></strong>Salaried Non Exempt<br><br><strong>Employment Status<br><br></strong>Full Time<br><br><strong>Department<br><br></strong>Campus Police<br><br><strong>Job Summary<br><br></strong>The incumbent is generally the primary or lead administrative support position in the<br><br>department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgement and initiative.<br><br><strong>Knowledge Skills And Abilities<br><br></strong>Knowledge of database applications, web content management, and administrative business systems<br><br>Records maintenance skills<br><br>Organizing and coordinating skills<br><br>Organizing and coordinating skills<br><br>Keyboarding and Reception skills<br><br>Ability to communicate effectively both orally and in writing<br><br>Ability to operate and troubleshoot electronic office equipment, computers, and peripherals<br><br>Ability to maintain department departmental financial records and accounts and prepare financial reports as required<br><br>Ability to maintain confidentiality of records and information<br><br><strong>Essential Job Functions<br><br></strong><ul><li>Serves as administrative assistant to the Chief of Police or another supervisor</li><li>Provides or oversees reception services, scheduling appointments, meetings and travel</li><li>Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports</li><li>Serves as the communication hub of the department by communicating information from the supervisors to others, collecting and organizing information</li><li>Obtains equipment, services, and supplies needed by the department by maintaining an inventory of the office supplies, purchasing equipment and supplies</li><li>Assists with employment processes to varying degrees</li><li>Supports the administrative business functions of the department<br><br></li></ul><strong>Qualifications<br><br></strong>Three (3) years increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I<br><br><strong>Licensing And Certifications<br><br></strong>N\A<br><br><strong>Work In Noisy (above 85 Decibels) Areas<br><br></strong>No<br><br><strong>Sedentary Work - Exerting 10 Pounds<br><br></strong>Occasionally<br><br><strong>Light Work - Exerting Up To 20 Pounds<br><br></strong>Not Required<br><br><strong>Medium Work - Exerting 20-50 Pounds<br><br></strong>Not Required<br><br><strong>Heavy Work - Exerting 50-100 Pounds<br><br></strong>Not Required<br><br><strong>Very Heavy Work - Exerting in excess of 100 pounds:<br><br></strong>Not Required<br><br><strong>Travel<br><br></strong>Occasionally<br><br><strong>Extended Work Hours<br><br></strong>Occasionally<br><br><strong>Posting Number<br><br></strong>S1043<br><br><strong>Number Of Vacancies<br><br></strong>1<br><br><strong>Location:<br><br></strong>Lorman<br><br><strong>Open Date<br><br></strong>06/27/2024<br><br><strong>Open Until Filled<br><br></strong>Yes<br><br><strong>EEO Statement<br><br></strong><strong>Alcorn State University<br><br></strong><strong>Equal Employment Opportunity and Notice of Non-Discrimination<br><br></strong>Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.<br><br><strong>Advertising Summary<br><br></strong>Excellent Benefits Package

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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