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Administrative Assistant Waupaca

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At Park Vista, we believe it is an honor and privilege to care for those who once cared for us. Our mission is to help our residents live out their best years, so families can return to the important role of a loved one and leave the role of caretaker to our qualified and compassionate team members.

We are looking for a Full-Time Administrative Assistant to join our amazing team and help us focus on our four core values: Dignity, Collaboration, Compassion, and Transparency. Come join us at Park Vista, where we 'Make It Matter' for our residents, families and team members.

JOB TITLE: Administrative Assistant

WORKER CATEGORY: Full-Time

ADMINISTRATIVE ASSISTANT BASE WAGE: $20.00 - $22.00 per hour

ADMINISTRATIVE ASSISTANT BENEFITS:

  • Paid Time Off (PTO)
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Disability Insurance
  • 401k after one year of employment

ADMINISTRATIVE ASSISTANT ROLES & RESPONSIBILITIES INCLUDE:

  • Responsible for entering new hire employee information into the payroll system and ensuring new hire packets are complete and accurate.
  • Establish rapport with vendors and their billing personnel.
  • Code bills for Executive Director Approval prior to entering into accounting system.
  • Update and print resident statements and deliver to appropriate resident/responsible person by the 25th of the month prior.
  • Maintain spenddown for each department.
  • Complete dashboard accurately daily.
  • Maintain resident phone list as needed.
  • Maintain staff phone list regularly.
  • Adjust occupancy status spreadsheet regularly.
  • Field billing questions from residents, families, and vendors and relay to Executive Director as needed.
  • Maintain filing system for vendors, accounts payable, and employees.
  • Update staffing patterns and acuity spreadsheets as required.
  • Perform move-in/out/on notice for current residents in the accounting system.
  • Communicate regularly with accounting personnel.
  • Fill out check request forms for vendors/entertainers as required.
  • Complete incident report forms as necessary for residents, self, visitors, or co-workers.
  • Contact Management when necessary for emergency situations.
  • Answer telephone promptly and courteously.
  • Participate in safety team meetings as requested.
  • Use proper body mechanics.
  • Use personal protective equipment and safety equipment as needed.
  • Uphold confidentiality of residents and co-workers per privacy guidelines.
  • Comply with all applicable state regulations (DHS 83 and DHS 89).
  • Follow OSHA safety precautions.
  • Read, follow, and maintain current policies and procedures in the Policy and Operations Manual, update Management if any need to be revised.
  • Read and follow all employee rules per Employee Handbook.
  • Attend and participate in all mandatory meetings and staff in-services as scheduled
  • Participate in monthly resident council meetings
  • Assist Management in cost and performance evaluation of all departments.
  • Remain within assigned budget for office supplies.
  • Work with Management on budget creation for capital items.
  • Maintain inventory of office equipment and supplies and perform annual inventory of all items.
  • Respond to fire alarms and follow protocol.
  • Respond appropriately to severe weather and tornado emergencies.
  • Respond, when necessary, to the Emergency Call System when it is activated, and take appropriate action.
  • Excellent written and verbal communication skills
  • Other duties as assigned by management verbally and/or written.


*A Complete Administrative Assistant Job Description Provided Upon Hire*

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