Executive Administrative Assistant / Remote / Entry Level ID-8299

About the job

Executive Administrative Assistant / Remote / Entry Level We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! 

YOUR DUTIES AND TASKS:

  • Answer phones and direct calls.
  • Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
  • Resolve billing issues with clients and internal team members.
  • Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
  • Support quality assurance checks of various internal and client facing reporting.
  • Organize new client contracts, create invoices, and process client payments.
  • Contribute to internal database maintenance, upkeep and data entry.
  • Research, order, & distribute company-wide gifts (2-3 times per year).
  • Organize company events, competitions, and special projects throughout the year.
  • Facilitate company holiday, time off, and schedule variation calendars.

DUTIES AND TASKS IF BASED IN LA:

  • Mail pickup at Downtown LA office twice per week
  • Scan and organize mail digitally
  • Record & deposit client payments
  • Collect and re-distribute company office equipment from staff in region (as needed)
  • Valid drivers license and reliable transportation in Los Angeles is required

YOU SHOULD HAVE:

  • Willingness to learn, grow, and collaborate with the team and company as a whole
  • Excellent verbal and written communication skills
  • A high level of discretion, ethics, and trustworthiness
  • Intermediate spreadsheet skills (preferred)
  • Innovative thinking and willingness to challenge existing methods where improvement is possible
  • Experience in bookkeeping / financial record keeping (preferred)
  • Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
  • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
  • Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams

Executive Administrative Assistant / Remote / Entry Level ID-8299

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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