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Executive Assistant

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EXECUTIVE ASSISTANT – MAJOR EVENTS INTEGRATION TEAM<br><br>Role Location: Primary location will be Orlando, FL, but receptive to candidates in the Anaheim, CA area.<br><br><strong>About The Role & Team<br><br></strong>The Major Events Integration team (MEI) is responsible for developing, activating and amplifying comprehensive, cross-company plans to maximize the value of large-scale sports, entertainment, tourism and milestone events ranging from America's 250th anniversary to Super Bowl LXI, and many more. Focused on leveraging the full power of our company and its iconic brands and franchises to create exclusive “only Disney can” experiences for our consumers and fans, the MEI team serves as the integrator between our businesses, partners, and stakeholders - fostering deep collaboration, alchemy, and collaborative decision-making that ultimately drives far-reaching benefits for The Walt Disney Company.<br><br>As an Executive Assistant, you will play a vital role in ensuring smooth day-to-day operations for the MEI team. You will manage busy calendars, as well as assist in preparing executive reviews and meetings with top executives across the company and community. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, collaborative environment.<br><br>If you're passionate about sports, entertainment, and tourism events, energized by cross-functional teamwork, and excited to support activations efforts across The Walt Disney Company, this could be the perfect opportunity!<br><br>You will report to two Directors, Major Events Commercialization. This is a Full-Time role.<br><br>What You Will Do<br><br>This position will support 2 executives and their direct reports within the newly established Walt Disney Company Major Events Integration team. Every day in this role is different!<br><br>On any given day you might:<br><br><br><ul><li> Interface directly with other senior executives and executive support professionals across TWDC and the community – your ability to work well with people on all levels is critical.</li><li> Thoughtfully manage complex calendars to align critical interfaces with internal and external stakeholders and across multiple times zones (ensuring consideration of regional working hours) while maximizing the Executive’s time through strategic and proactive calendar management and support.</li><li> Prepare professional materials, including presentation decks and various reports.</li><li> Schedule and attend in person and/or virtual meetings to provide administrative and basic technical support, including taking notes and following up on action items.</li><li> Leverage technology tools to support communication efficiency.</li><li> Work closely with the Executives on activities, projects, meetings, event planning and office logistics.</li><li> Book domestic and global travel, build travel itineraries, and manage travel & entertainment expenses for your executives and their teams.</li><li> Manage building access, conference room, and drop-in office needs as your executives meet with partners across various Disney locations/buildings.</li><li> Order supplies and equipment along with other office management duties.</li><li> Coordinate onboarding/offboarding of team members.</li><li> Exercise good judgement and discretion while maintaining confidentiality of information and documents.</li><li> Proactively resolve problems and pitch in to help.<br><br><br></li></ul><strong>Required Qualifications & Skills<br><br><br></strong><ul><li> 3 years minimum experience providing administrative support to TWDC executive leadership (or comparable experience)</li><li> Strong proficiency with Microsoft Outlook, Word, Excel, and especially PowerPoint, with an emphasis on creating executive-ready business decks that demonstrate visual clarity, clean layout, and concise summarization</li><li> Professional and highly discreet while maintaining absolute confidentiality</li><li> Effective communication skills, including diplomatic and professional handling of telephone and email communications</li><li> Ability to deal with constantly shifting priorities, deadlines and directives</li><li> Proactive, resourceful, flexible, and responsible</li><li> Excellent organizational skills and attention to detail</li><li> Flexibility to work overtime in urgent situations (as needed)<br><br><br></li></ul><strong>Preferred Qualifications<br><br><br></strong><ul><li> External experience with marketing, advertising, and/or government agencies</li><li> Experience with SAP, Keynote, Concur, and Coupa<br><br><br></li></ul>Education<br><br>A bachelor’s degree or equivalent experience

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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