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Executive Assistant - APAC or EMEA ID-23760

Supabase is an Open Source and fully remote company building developer tools for databases.

We're looking for an Executive Assistant to join our growing team, and support our founding executives as we grow our global teams. 

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You will:

  • Be the Founder’s right hand: Own calendar management, prioritize time ruthlessly, and ensure the Founders are focused on what matters most.

  • Handle inbox triage + comms: Monitor and manage emails, prep responses, and keep communication flowing across internal and external stakeholders.

  • Prep like a pro: Ensure the Founders are ready for every meeting—briefings, decks, agendas, notes, and all.

  • Keep things moving: Track follow-ups and key decisions. You’ll help projects move forward and people stay accountable.

  • Manage travel & logistics: Plan seamless domestic and international travel, events, and last-minute changes.

  • Confidentiality is key: You’ll have access to sensitive info—discretion and professionalism are non-negotiable.

  • Be proactive: Anticipate needs before they arise, solve problems before they escalate, and remove blockers before they become real.

  • Contribute to culture: Help coordinate offsites, investor meetings, team moments, and make the company a more delightful place to work.

You Might Be a Fit If…

  • You’ve supported a founder or exec in a startup or scale-up and know what it’s like when things move at warp speed.

  • You thrive in organized chaos—you’re calm, composed, and solutions-oriented even when things go sideways.

  • You have incredible attention to detail, know how to prioritize fast, and can juggle 20 things without dropping a ball.

  • You’re a strong communicator (written + verbal) and comfortable interfacing with many different parties.

  • You’re tech-savvy: Google Workspace, Notion, Slack, and Zoom are second nature.

  • You’re low ego, high ownership. No task is too small, and no challenge is too big.

  • You treat information and relationships with total discretion and integrity.

  • You’re curious, resourceful, and always 3 steps ahead.

  • You're based in an EMEA or APAC region timezone.

Bonus Points If You...

  • Have experience planning team offsites, board meetings, or investor updates

  • Love optimizing systems and processes

  • Can ghostwrite like a boss (emails, memos, decks)

  • Bring a bit of magic, calm, or humor to high-pressure situations

About the team

  • We're a startup. It's unstructured.

  • Collectively founded more than 30 startups.

  • Globally distributed team with more than 30 different nationalities.

  • We deeply believe in the efficacy of collaborative open source. We support existing communities and tools, rather than building "yet another xx".

  • We "dogfood" everything. If you use it in your project, we use it in Supabase.

Process

  • The entire process is fully remote and all communication will happen over email or via video chat.

  • Once you've submitted your application, the team will review your submission and may reach out for a short screening interview over a video call.

  • If you pass the screen you will be invited to up to four follow-up interviews.

  • The calls:

    • usually take between 20-45 minutes each depending on the interviewer.

    • most of the time, are all 1:1.

    • will be with the founders, a member of either the growth or engineering team (depending on the role) and usually one other person from your immediate team or function.

  • Once the interviews are over, the team will meet to discuss several roles and candidates and may:

    • ask one or two follow-up questions over email or a quick call.

    • go directly to making an offer.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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