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Executive Assistant II, Amazon Ads, Marketing

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<strong>Description<br><br></strong>Amazon Ads is seeking a self-driven, highly organized, customer-obsessed Executive Assistant to support the VP of Amazon Ads Marketing. This high impact, high visibility role requires outstanding planning and communication skills. In addition to being an important partner to the Marketing leadership team, this role is an essential info resource and POC for high profile industry events and C-level customer engagement.<br><br>The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of leader and team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative.<br><br>This role leads a small team of EAs and partners closely with EAs across the broader Ads org. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift.<br><br>This role is based in NYC and requires five (5) days a week in office. Candidates should expect to travel 2-4 times per year in this role.<br><br>Key job responsibilities<br><br><ul><li> Complex calendar management and coordination for high-level internal and external meetings</li><li> Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting</li><li> Manage team space planning and onsite morale/team building activities</li><li> Partner closely with the leadership team, key business partners, and Marketing team EAs to provide holistic support to the organization, including annual planning, oversight of EA allocation, hiring, and onboarding</li><li> Track and help drive completion of key deliverables and follow up on outstanding items</li><li> Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, clients, advertising industry professionals<br><br></li></ul><strong>Basic Qualifications<br><br></strong><ul><li> 5+ years of executive assistant experience</li><li> Experience with executive level calendar management</li><li> Experience with domestic or international travel coordination</li><li> Experience with Microsoft Office products and applications<br><br></li></ul><strong>Preferred Qualifications<br><br></strong><ul><li></li><li> Exceptional written and verbal communication skills, with the ability to craft clear, professional correspondence and effectively communicate with senior executives</li><li></li><li> Strong problem-solving skills and a team-oriented philosophy</li><li></li><li> Highly motivated, organized individual who works effectively with minimal supervision</li><li></li><li> Can quickly learn organizational structure, team objectives, and business leader’s priorities</li><li></li><li> Ability to influence without direct authority</li><li></li><li> Proven ability to communicate effectively with a variety of groups including internal and external peers, partners, and senior leadership</li><li></li><li> Experience coordinating C-level internal and external executive engagements</li><li></li><li> Experience hiring and developing EAs</li><li></li><li> Demonstrated ability to thrive in a fast-paced, dynamic environment, adapting quickly to changing priorities and executing with agility<br><br></li></ul>Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br><br>Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.<br><br>Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.<br><br><br><strong>Company</strong> - Amazon.com Services LLC<br><br>Job ID: A3099526

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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