Description
ICF seeks a Project Coordinator to support its Child Welfare and Adult Education (CWE) portfolio, including the Child Welfare Capacity Building Center for States (Center for States) contract with the Children’s Bureau. CWE provides a variety of services and strategies on behalf of and to federal, state, and local clients. Services seek to support child welfare and juvenile justice agencies, and others, to strengthen and improve their programs. Projects provide direct technical assistance (TA) and capacity building services, as well as knowledge management/transfer on topics that cover the full spectrum of child welfare and juvenile justice programs. The Center for States’ purpose is specifically to support and enable child welfare agencies across the country to build on and expand their capacities to serve their communities and to keep children safe and families strong. The Center helps advance the Children’s Bureau’s priorities around shared decision-making with individuals with lived experience, racial equity, and providing prevention-oriented services to help all families thrive.
As the Project Coordinator your primary role is to provide crucial support to project teams and leadership involved in various projects and technical assistance efforts. The ideal candidate possesses excellent organizational, time management, and coordination skills, coupled with a proactive eagerness to learn, ability to successfully manage competing priorities, engage with diverse groups, and demonstrate flexibility.
This is a fully remote position where candidates must reside and work in the U.S. Candidates will not be able to work from other countries even in a temporary capacity.
Key Responsibilities
Develop project management documents such as project schedules, scopes of work, and project plans.
Execute project management administrative and bookkeeping tasks such as managing consultant invoices, supporting the project sponsor or project manager, forecasting and estimating level of effort, taking meeting notes, scheduling project meetings, developing meeting agendas, and other administrative tasks required by the project sponsor or project manager.
Develop project reports and/or assist in larger reporting activities required by the Children’s Bureau.
Meet with project sponsors to assess their needs and define project requirements, acceptance criteria, and project timelines.
Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time.
Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables.
Be the liaison between the project team and project stakeholders throughout the project life cycle.
Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders.
Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
Track project progress in Smartsheet or other project management software
Communicate effectively in a professional, respectful, and timely manner, prioritizing clear and efficient information exchange.
Basic Qualifications
Bachelor’s or associate degree
2 years of experience in project coordination
Experience with project management tracking tools
Preferred Skills
Experience using Smartsheet, Monday.com, Asana or Microsoft Planner
Knowledge and experience in executing and improving processes
Demonstrated ability to communicate effectively and collaboration with other team members
Professional Skills
Ability to learn new software tools in a fast-paced environment.
Thrives in a fast-paced environment with numerous competing priorities.
Demonstrated ability to be flexible, multitask, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
Proven ability as a solid team player, effectively managing competing priorities, diverse perspectives, and stakeholder needs.
Open and adaptable to working across different teams under various project managers.
Strong time management and organizational skills; adept at managing several deliverables simultaneously.
Proficient with Microsoft Office applications (Word, Excel, and PowerPoint).
Proficient in using virtual technology platforms such as MS Teams.
Exceptional project coordination skills, particularly in the context of technical assistance projects.
Strong analytical, problem-solving, and decision-making capabilities.
Exceptional quality control skills with superior attention to detail and the ability to meet stringent deadlines.
Skillful in exercising good judgment, discretion, tact, and diplomacy.
Excellent verbal, interpersonal, and written communication skills.
Demonstrated outstanding level of professionalism in providing administrative support, exhibiting the ability to exercise good judgment, discretion, tact, and diplomacy.
Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy ( .
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: Know Your Rights ( and Pay Transparency Statement .
Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:
$57,737.00 – $98,153.00
Nationwide Remote Office (US99)
