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CMJ is not your typical accounting firm. We are a cohesive team offering a full scope of services and solutions to drive the success of our clients’ businesses. We work as advisors to management teams, providing sound, informed feedback that contributes to growth and long-term stability.
CMJ was founded in 1988, by Paul Curtis and Bill Jeffreys with a commitment to providing a full array of accounting, tax and management advisory services to corporations, partnerships and business owners in upstate New York. Today we serve a wide variety of business clientele, with proficiency in not only domestic business matters, but also in multi-state and international issues as well.
We’re proud to reward our team for the great results they produce with competitive compensation and benefits such as annual performance and marketing bonuses, flexible scheduling before and after tax season (including but not limited to the summer months), health, dental, vision, supplemental disability and life insurance plans, paid time off including holidays, 401(k) retirement plan staff contributions matched by the Firm, professional development, professional attire subsidy for new hires, health club subsidies and more!
As our business continues to grow, we’re seeking an experienced full-time professional services Receptionist to support the success of our Firm.
Summary of Responsibilities
The Receptionist is the first and most frequently seen and talked to person in our firm. The professional communication and presentation skills of the Receptionist directly reflect on the professional image of the entire firm. Therefore, we are committed to do our best to help the Receptionist do an excellent job of managing the flow of clients and communications into and out of our offices. The Receptionist reports directly to the Controller.
ESSENTIAL FUNCTIONS
- Greet clients and guests courteously and answer in-coming phone calls. If clients are here for a conference, the Receptionist should warmly greet the client by name, offer client a beverage, and escort them to the appropriate conference room.
- Answers incoming calls in a friendly, courteous manner and directs calls to the appropriate person.
- Keeps track of out-of-the-office staff (including their scheduled return time to the office and contact number if appropriate). Checks MS Outlook calendars.
- Daily mail runs to the Post Office to drop off and pick up mail.
- Review Microsoft Outlook calendars for meetings and times when staff are out of the office.
- Timely and efficient sorting and distribution of incoming mail. Other mail processing responsibilities include: posting mail and processing certified and Fed Ex mailings.
- Assist Marketing with mass mailings.
- Maintain Learning Library.
OTHER FUNCTIONS
- Responsible to see that the conference rooms, entrance area, and kitchen area are generally neat, clean and organized throughout the day and especially at the end of the day. The receptionist needs to maintain adequate levels of coffee, soda, etc.
- Checks the conference room daily for supplies (legal pads, pen and pencils, etc.) Checks after meetings and “prep” for the next meeting.
- Makes recommendations for revisions to current business practices, to improve workflow, efficiency and elimination of manual processes.
- Assists other departments as requested or assigned.
- Performs related duties as may reasonably be necessary in the course of business.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED
- Associate’s degree in related field with relevant work experience or relevant work experience.
- Minimum three years’ experience in similar role.
- Proficiency in use of computers and Microsoft Office programs.
- Ability to translate complex information into understandable and usable client language/terminology.
- Excellent social skills and people skills essential.
LANGUAGE SKILLS
Must be able to speak, read, write, and understand the primary language(s) used in the workplace; bilingual skills a plus. Ability to read, analyze, and interpret general business information, including but not limited to Company policies and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as percentages, tax / accounting data, etc.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to remain in a stationary position for a prolonged period of time during a work shift.
- Constant repositions and move self to perform essential job duties.
- Constantly operates fabrication and related operations equipment.
- Frequently move material and equipment weighing up to 25 pounds across and around work and project areas with or without assistance.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work environment: for the most part, ambient room temperatures, lighting and traditional equipment as found in a typical office environment.
If this position describes your talents and experience, and you know that you can help drive the continued success of our firm, then we want to hear from you! Please send your resume’, salary requirement and cover letter telling us why you’re the best candidate for this position.
Schedule:
- Part-time (20 hours) May – December
- Full-time (40 hours) January – April (Tax Season).
EOE
Local Candidates Only, Please.
No Phone Calls or Third-Party Recruiters, Please.
Disclaimer: CMJ, LLP does not accept unsolicited assistance from search firms / employment agencies / third-party recruiters for any of its employment opportunities. Please, no phone calls or emails to any employee of CMJ, LLP about this opening. All resumes submitted by search firms / employment agencies / third-party recruiters to any employee at CMJ, LLP via-email, the Internet or in any form and/or method without a valid written search firm agreement in place for this position will be deemed the sole property CMJ, LLP no fee will be paid in the event a candidate is hired by CMJ, LLP as a result of the unsolicited referral or through other means.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- What is your hourly pay requirement?
Experience:
- Receptionist: 1 year (Preferred)
- MS Office: 1 year (Preferred)
- U.S. Mail Processing: 1 year (Preferred)
Ability to Commute:
- Queensbury, NY 12804 (Required)
Work Location: In person
