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Part-time Remote Executive Assistant ID-17834

Job Description

Part-time Executive Virtual Assistant to Founder/CEO

Team Delegate, LLC is looking for a proactive, tech-savvy Executive Virtual Assistant to directly support our Founder and CEO. This is a part-time, remote contractor role starting at 10–20 hours per week, with the potential to grow over time. As a trusted support partner, you’ll play a key role in keeping operations running smoothly and enabling our CEO to focus on high-level strategy.

Team Delegate is a premier executive virtual assistant firm that has been serving CEOs and entrepreneurs through its agency model for the past six years. With a foundation built on nearly two decades of industry experience, we are committed to delivering top-tier support and helping our clients thrive.

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Responsibilities:

  • Maintain confidential files, documents, and information with the highest level of discretion
  • Conduct research and prepare reports, presentations, or briefings
  • Proactively manage and optimize a busy calendar, including scheduling meetings, appointments, and travel 
  • Serve as a liaison with internal and external stakeholders
  • Screen, organize, and respond to emails, flagging priorities and drafting replies as needed
  • Anticipate needs and provide thoughtful solutions before problems arise
  • Update and format the monthly newsletter using provided content
  • Publish and format blog posts with supplied copy
  • Create and maintain organized spreadsheets for tracking and analysis
  • Assist with planning and technical setup for webinars and virtual events

Key Attributes:

  • Experienced: 3+ years of experience as an Executive Assistant supporting a senior leader or business owner
  • Tech-Savvy: Proficient in tools like Google Workspace, Microsoft 365, Zoom, Slack, project management tools, and CRMs
  • Highly Proactive: Takes initiative, thinks ahead, and doesn’t wait to be told what to do
  • Discrete & Trustworthy: Experience handling confidential and sensitive information
  • Excellent Communicator: Strong written and verbal communication skills
  • Organized & Detail-Oriented: Thrives on creating order and staying on top of multiple priorities
  • Resourceful: Comfortable figuring things out independently and finding creative solutions

Quailitifactions:

  • At least three (3) years of experience in an administrative support role
  • Bachelors degree preferred
  • Available during business hours of 8 a.m. – 5 p.m. Monday through Friday
  • A full home office set-up consisting of the following:
    • Computer
    • Microsoft Office 365
    • High-speed Internet access
    • Smartphone with e-mail capability
    • Computer with webcam

Note:

  • Please note that this is a 1099 contractor position.
  • You will also need to complete a background check prior to contracting with us.
  • We're seeking applicants who have availability during normal business hours, which are 8 a.m. - 5 p.m. This is not a position that you can do on the side of a full-time job - the work is not project-based.
  • Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 
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2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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