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Program Manager IV - Remote(Onsite once in a month)

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Hello ,<br> <br>Job:Project/Program Manager IV<br> <br>Job ID: 11118-24<br> <br>Location : 800 NE Oregon St Portland, Oregon 97232<br> <br>Client : State of OR( DHS/OHA)<br><br><b>Remote work/Telecommuting will be contingent upon the key person providing their own adequate office equipment and connectivity.</b><br> <br><b>Key Person will be required to telecommute with potential of onsite meetings in Portland, Oregon.</b><br><br>The Office of Information Services (OIS) is a shared service provider for the Oregon Health Authority (OHA) and Oregon Department of Human Services (ODHS). OIS provides the technology systems and services that support more than 18,000 OHA and ODHS agency staff at local offices and facilities around the state. These systems and services help the two agencies determine client service program eligibility; provide medical, housing, food, and job assistance; provide addiction, mental health, vocational and rehabilitative services; protect children, seniors, and people with physical and/or developmental disabilities; process claims and benefits; manage provider licensing and state hospital facilities; and promote and protect the state public health. <br> <br>The Center for Public Health Practice (CHPH) within the Public Health Division of OHA provides services to prevent and control diseases, monitor vital events, and assure an effective statewide public health system. CPHP programs work closely with local and tribal governments, community partners, and the public to protect and improve the health of all people in Oregon. Special emphasis is placed on communicable diseases, including epidemiology, laboratory testing, immunization, and other community control measures. The quality of statewide public health services is assured through consultation, planning, review, and accreditation of state and local agencies.<br> <br>The Oregon Immunization Program (OIP) works to reduce the incidence of vaccine-preventable disease in Oregon. OIP staff members seek to identify and promote evidence-based public health best practices to both the public and health care professionals throughout the state. In addition to education, OIP provides technical assistance and quality improvement for both public and private practices.<br> <br><strong>Scope:</strong><br> <br>Key Person shall be embedded within the Oregon Immunization Program and work in the Project team with the OIS Senior Project Manager. Key Person will provide Project Management Services and Deliverables to OIP to meet the Project goals summarized below.<br> <br>OIS seeks a Project/Program Manager IV to provide expert support in Microsoft Office 365 for the OIP ALERT IIS Replacement Project.<br> <br>OIP's ALERT Immunization Information System (IIS) is a confidential, population-based, computerized database that records all immunization doses administered by participating providers in Oregon. Approximately 90% of all Oregon immunizing providers participate in ALERT IIS. This system is a powerful tool for managing immunization records and supporting healthier communities. ALERT IIS is used for clinical decision making and public health interventions. We have learned in the COVID-19 pandemic that to fight systemic bias we must ensure individuals have access to their own immunization data and that more partners are interested in accessing these data to assist the people they serve.<br> <br>A new platform for ALERT IIS will be more robust by combining functionality from both Immunization Record Information System (IRIS) and Partner Organization System Tracking (POST) and will include lessons learned from the pandemic to better address emerging events by including consumer access modules and Race, Ethnicity, Language, and Disability (REALD) and Sexual Orientation and Gender Identity (SOGI) data elements.<br> <br>IRIS is a system used to issue exclusion orders and collect statistics for reporting immunization and exemptions rates for schools and children's facilities statewide. IRIS creates a grant required report that is submitted annually to the Centers for Disease Control and Prevention (CDC). IRIS provides a mechanism for local public health authorities (LPHA) statewide to meet reporting requirements and laws laid out in Oregon Revised Statutes 433.235 to 433.284 as well as in Oregon Administrative Rules 333-050-0010 to 333-050-0140. OIP plans to retire IRIS and integrate most functionality into the new ALERT IIS system.<br> <br>POST and ALERT IIS are interoperable and share organization-level data. POST is primarily internal facing and is leveraged to collect information about providers participating in OIP programs and is used by most OIP program staff and includes email integration. An external component provides online access to partners to enroll in OIP programs and manages the annual recertification for immunization providers for the Vaccines for Children (VFC), Vaccines for Adults (VAP) partners.<br> <br>Immunizing providers access ALERT IIS for clinical decision making and can also use built-in functionality to generate a variety of reports on their patient population. They can run reminder recall reports and notices of patients who are current or past due on immunizations. Additionally, ALERT IIS provides schools and childcare centers with on-line access to students' immunization records and simplifies the enrollment process for parents to comply with Oregon statutes.<br> <br>Immunization Quality Improvement for Providers (IQIP) is another critical CDC program that supports immunization providers and state immunization programs. The IQIP program is an evidence-based continuous quality improvement process that uses ALERT IIS data for improving immunization rates and practices at the provider level. IQIP serves to assist and support health care providers by identifying opportunities to improve vaccine uptake and to help motivate providers to try new vaccination service delivery strategies and incorporate changes into their current practices.<br> <br>During large outbreaks, ALERT IIS plays a critical role in responding to vaccine-preventable diseases, such as the COVID-19 pandemic. In addition to use by medical providers, ALERT IIS also provided vaccination information to a wide variety of interested parties to help meet their needs and pandemic vaccination data to and from ALERT IIS and was one of the biggest drivers of system growth in the last 2 years.<br><br><strong>Key Person shall:</strong><br> <br> The Key Person will specifically focus on developing and refining project planning and scheduling to increase efficiency and accuracy<br> <br> Project management and assistance with completing project deliverables for ALERT IIS<br> <br> Liaise with OIS technical support team<br> <br> Update planner with new tasks based on input from OIP project team<br> <br> Manage multiple complex and detailed schedules<br> <br> Maintain timelines, milestones, and critical paths<br> <br> Monitor and control programs to assure timely completion<br> <br> Schedule and conduct stage gate review meetings with OIP team<br> <br> Advise on and escalate key issues that impact the schedule<br> <br> Ensure all resources are allocated to the appropriate tasks<br> <br> Produce resource capacity reports (identify all resources that are over-allocated and under-utilized)<br> <br> Devise ad hoc reports that will be needed for senior management to make informed decisions<br><br>Required skills and experience:<br><br>Office 365<br> <br> Tableau<br> <br> Prior state government experience<br> <br> Project Management<br> <br> Exceptional communication skills<br> <br> Ability to work effectively remotely<br> <br>In addition, the ideal candidate will have skills and experience in:<br> <br> WSDL Language<br> <br> General knowledge of HL7 at minimum; desired HL7 immunization profiles<br> <br> Proficient in Visio; Process Mapping

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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