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Remote Part Time Finance and Operations Coordinator

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This a Full Remote job, the offer is available from: United States

Welcome to Chatterboxes. Proud to be Different.

Chatterboxes, a team of experts and innovators within the pediatric speech-language pathology field, is seeking an exceptional new team member to join a passionate group of superwomen helping to improve the lives of children. Over the last fifteen years we have consistently pioneered new business model innovations and we’re just getting started!

We value close-knit collaboration and strong relationships and invite applications from individuals interested in making a long term commitment to our mission. We are seeking someone to work remotely. In this role, you will work directly with our internal operations team.


The Opportunity

We are in search of a Finance and Operations Coordinator to work virtually in a part time role for approximately ten hours per week to help with important tasks that will enable us to operate more efficiently and with greater levels of accuracy. There is an opportunity to expand your hours as we continue to grow over time.

In this role, you will work directly with the operations team to provide tactical support functions. The duties include performing a multitude of activities with a range of skills including administration, operations, bookkeeping, and the ability to switch gears to take on special projects as they arise. This is your opportunity to put a diverse array of quantitative skills to work for a good cause!

The successful candidate will be highly motivated, process oriented, digitally savvy, a technology native and have a strong attention to detail. An internal customer service focus and mentality will be important to meet the needs of a growing and dynamic team by helping foster a mindset of continuous process improvement. You will be a force multiplier!

How You’ll Help Make an Impact

  • Drive financial visibility by providing timely bookkeeping services, performing technical accounting tasks including bank reconciliations and account analyses that establish a foundation for accuracy
  • Meticulously maintain monthly cash forecast models while ensuring all financial KPIs (monthly, quarterly, and annual) accurately reflect the key drivers of business performance
  • Learn the roles of our Operations Specialist and Scheduling Coordinator to provide backup support if needed
  • Help the Founder create, maintain, and automate project boards in Monday.com
  • Use Google Sheets to build models and analyze data for both operational and financial business needs
  • Perform a variety of HR related processes to ensure our team is healthy and happy
  • Support the team with state licensing and keeping regulatory requirements up to date
  • Observe team workflows to find and implement automation opportunities that free up their time for more important work
  • Take on various special projects as they come up in day-to-day business operations

Requirements

Your Technology Toolkit Contains

Our Operations Team is a group of technology savvy innovators tirelessly seeking continuous improvement through automation and systems. We encourage applications from those possessing a similar ethos with the following skills:

  • Advanced level proficiency with Quickbooks Online and Google Sheets
  • Experience with productivity tools including Google Workspace, Slack, Zoom and Monday.com
  • Tech-savvy early adopter with exceptional ability to rapidly learn and adapt to emerging technologies, platforms, and software solutions

What Makes You Perfect for This Role

  • Bachelor's degree in Business Administration, Finance, Accounting or related field (or equivalent work experience), with minimum 7+ years in bookkeeping and 5+ years in related operations
  • Strong understanding of accounting principles with analytical mindset and exceptional numerical aptitude, applying technical expertise to operational challenges
  • Natural organizer with proven ability to identify automation opportunities and solve complex scheduling puzzles through innovative process improvements
  • Detail-oriented and organized professional with strong time management skills, consistently meeting deadlines while maintaining high-quality deliverables for all stakeholders
  • Self-motivated lifelong learner with a growth mindset, enthusiastic about acquiring new skills and working independently to achieve results
  • Solution-oriented team member with an optimistic attitude and resilient approach to challenges, ensuring customer satisfaction through dependable performance
  • Home office setup that supports efficient working processes. Comfortable with remote work and self-management once given clear direction.
  • Ability to dial up or down your time commitment to the role which will require an average of 10 hours per week but at times may increase based on seasonality and growth of the business.

Making an Impact Matters to You

Your commitment to excellence in work allows our SLPs to focus on what they do best - helping children develop their communication skills.

Benefits

At Chatterboxes, we prioritize team member's professional and personal well-being:

  • We provide competitive compensation and job title reflecting your experience and qualifications.
  • Embrace the flexibility of remote work, allowing you to achieve a healthy work-life balance while contributing to our team's success.
  • A meaningful part-time role where you indirectly contribute to children's developmental journeys. The opportunity to make a real difference in families' lives through exceptional internal service
  • A supportive culture that values compassion, creativity, and positive energy
  • Sleep well at night and be proud of your work by being a part of a team of women in a mission driven company changing the pediatric speech language pathology industry.

We are a neurodiversity affirming organization and proud to be an equal opportunity employer that believes in health, equity, equality, and prosperity for all so we can succeed in changing the way the pediatric speech language pathology industry works for both therapists and patients.

This offer from "Chatterboxes" has been enriched by Jobgether.com and got a 74% flex score.
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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