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Virtual Assistant /Part-Time - US Based Client/

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Employment Type: Part-Time Employment
Work Setup: Onsite onboarding for less than a week, followed by a transition to a remote setup.
Work Schedule: Night Shift (Following U.S. Time Zone)
Location: Eastwood, Libis, Quezon City
Salary Package: 45,000 to 55,000 PHP/Monthly (Will be paid on an hourly basis)

The Virtual Assistant will provide administrative and operational support to ensure client’s leadership team can focus on delivering IT solutions. This role requires strong organizational skills, the ability to manage client-facing communication, and the discipline to document processes clearly. The Virtual Assistant will coordinate scheduling, manage client correspondence, support project documentation, and assist with administrative functions that underpin client’s IT operations.

Scheduling & Coordination

  • Manage executive calendars, internal team schedules, and client meetings
  • Coordinate service calls and ensure preparation of meeting agendas and notes
  • Track recurring projects and milestones to align with IT deliverables

Client Communication & Support

  • Handle inbound calls, emails, and follow-ups with professionalism
  • Send quotations, proposals, and service updates, ensuring timely client response
  • Draft client correspondence, reports, and service summaries as directed

Administrative Support

  • Maintain and update documentation including service logs, project updates, and client records
  • Prepare and manage templates for quotes, proposals, and contracts
  • Organize digital files, ensuring easy access and compliance with internal standards

Operations & Reporting

  • Assist with project tracking for IT implementations, managed services, and client deliverables
  • Compile weekly progress reports summarizing completed work, open items, and risks
  • Support leadership in documenting internal SOPs for consistency and training
  • Microsoft Suite (Outlook, Excel, Word, Teams)

    Job Requirements:

    • 5+ years of administrative or virtual assistant experience, ideally in IT or professional services
    • Proficiency in Microsoft 365 and Microsoft Project
    • Strong written and verbal communication skills in English
    • Ability to coordinate across multiple teams and prioritize effectively
    • Experience supporting executives or IT service delivery teams preferred
    • Bachelor’s degree in Business Administration, IT Management, or related field preferred

    WHY INTELASSIST?
    We grow together. We value your effort. We aim to empower you.

          Original job Virtual Assistant /Part-Time - US Based Client/ posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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          2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

          When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

          3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

          Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

          4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

          With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

          5. HOW DO YOU PROCESS INFORMATION?

          Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

          6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

          Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

          7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

          Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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          The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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