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Administrative Assistant - Electric Operations ID-15592

Duties and Responsibilities

  • Provide high-level administrative support to Electric Operations staff, performing clerical duties such as creating documents, memos, and reports. Additionally, purchase and stock various office supplies for the department.
  • Support procurement activities by preparing purchase requisitions, processing invoices, tracking procurement card receipts, and reconciling procurement card statements.
  • Prepare and submit various administrative forms, including personnel action forms, document approval routing forms, expense reports, and travel authorizations.
  • Maintain records and update departmental files, such as the bargaining unit seniority list, extra appointment list, duty rotation calendar, and employee contact list.
  • Schedule and support meetings and other company functions by managing calendars, creating agendas, preparing meeting facilities, and transcribing meeting minutes.
  • Manage the Electric Operations petty cash fund by disbursing funds, maintaining accurate transaction records, collecting receipts, and reconciling the account.
  • Perform similar and related duties as assigned.

Denotes the essential function of the position.

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Qualifications

Education and Experience Requirements:

  • A High School Diploma or equivalent
  • Four (4) years of related administrative work experience is required

Position Competencies

  • Excellent organizational skills are required for managing schedules, maintaining records, and ensuring smooth operations.
  • A thorough understanding of office procedures and administrative support functions.
  • Proficiency in using computers including the Microsoft Office suite (Word, Excel, and Outlook) is required.
  • Strong communications skills are necessary with the ability to communicate effectively in both written and verbal forms.
  • Excellent interpersonal skills with the ability to build positive relationships within a diverse team are crucial.
  • The ability to manage sensitive information with discretion and professionalism is essential.

Physical Requirements

Applicants must be able to perform the essential job functions with or without a reasonable accommodation.

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