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Administrative Support (Emergency Comm. Specialist I 6764) Roster ID-23044

*** Extended Recruitment ****

If you have submitted an application previously for this recruitment, you need "NOT" apply again.

Important Information About Roster Positions


Thank you for considering a roster position with the City of Greensboro! These positions are an excellent opportunity to gain valuable experience and contribute to our community. Please review the details below to ensure you understand the nature of roster employment:


While roster positions do not include benefits, they are often a pathway to full-time, benefited employment with the City. Many of our current full-time employees started in roster positions, and we encourage you to explore this opportunity as a potential first step in your career with us.
We value the contributions of all our team members and look forward to welcoming dedicated individuals who share our commitment to serving the community.


Work Schedule: Minimum of 20 hours per month, maximum of 80 hours per month. The schedule is determined based on the workload.


Brief Description of the work:
This individual will perform database work including but not limited to alias changes, device additions and removals, inventory and other various task.
  • Create and update work orders.
  • Prepare and ship damaged radios and other equipment off for repair.
  • Prepare miscellaneous database queries monthly for various agencies.
  • Track ID data for local, federal, and state agencies region-wide.
  • Provide effective public safety radio operations through database management.
  • Enter requisitions into the procurement system.
  • Prepare monthly, quarterly, or annually billing in the procurement system.
  • Assist with other duties as needed.


This job is Non-Exempt and is subject to the overtime provisions of the Fair Labor Standards Act.

 

Qualifications

 

Minimum Qualifications:
  • High School Diploma/GED with 5-7 years of Administrative Assistant and financial experience.
  • Microsoft software experience (i.e. Outlook, Word, Excel, PowerPoint).


An Ideal Candidate Would Possess (Preferred Qualifications):
  • Associates Degree
  • 5 + years’ experience involving financial processes, records management, office management, and contracts
  • Experience using databases
  • Budget and accounting experience
  • Experience with file retention
  • Experience with procurement practices and procedures
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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