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Financial Coordinator -Office Assistant ID-19783

Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.

Military Veterans and Reservists are encouraged to apply. 

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These are just a few of the benefits you can expect from working with Savage:

  • Face of the office - onsite presence (5 days in office)
  • A culture that appreciates our Team Members
  • Paid Time Off ("PTO"), Paid holidays & Profit Sharing 
  • Excellent benefits including medical, dental, vision, life, disability, 401(k)
  • Commitment to helping our Team Members do things that they never dreamed possible

As the Office Assistant, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings/luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up workstations for new hires, and general clerical duties as assigned.

What you will be doing: 

  • Manage customer orders and inventory systems
  • Answer phones and assist with customer needs
  • Plan and organize meetings and events as necessary 
  • Accountable for all office functions by maintaining control of the ability to meet customer expectations
  • Monitor Emails throughout the day for order status changes/additions, and other customer needs
  • Faxing/emailing of Bill of Ladings to customers and designated parties (as required)
  • Follow company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.)
  • Book travels arrangements for management as needed
  • Responsible for accounts payable and receivable efforts including month-end process
  • Office inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.)
  • Coordinate office equipment maintenance and service with vendors
  • Manage all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine, and Sulphur Trucking
  • Running errands (off-site mailings, etc.)
  • Assist other departments and operations with special projects and be able to follow through with assignments from start to completion 

Requirements of a successful Office Assistant: 

  • Accounting experience is required 
  • Knowledge of principles and practices of organization, planning, records management, research, and general administration
  • follow written and/or verbal instructions with minimal supervision
  • Experience in logistics should be highlighted
  • Proficient with PowerPoint, Excel, Word, and web-based data and reporting systems (Power BI)
  • Familiarity with survey platforms, such as SurveyMonkey, would be a plus
  • Build visual presentations (PowerPoint) and internal safety communications
  • Compile, process, and do basic analysis of safety data

Here are some of the physical requirements: 

  • Commitment to working safely at all times
  • Must be physically able to do the following:
    • Sit for long periods 
    • Work with telephones, computers, and other office equipment
    • Consistently sit, reach, climb, stoop, kneel, and crouch 
    • Lift up to 25lbs without accommodations 
Additional Information:
  • A complete job description is available upon request
  • Savage is an Equal Opportunity Employer and maintains a drug-free workplace
  • California Residents Job Application Privacy Notice
    https://savageco.com/careers/california-residents-job-applicant-privacy-notice/

Other details

  • Job Family Skilled Player
  • Pay Type Hourly
  • Min Hiring Rate $22.00
  • Max Hiring Rate $26.00
Apply Now
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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