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Administrative Assistant II

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Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

  • Career development with an international company where you can grow the career you dream of.

  • Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

  • An excellent retirement savings plan with high employer contribution

  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

We are currently recruiting for an Administrative Assistant to join our team in Sylmar, CA. In this onsite role, you will provide primary administrative support and coordination for up to two Abbott CRM Divisional Vice President(s). You will also manage special assignments and projects to ensure efficient departmental operations, while engaging with key internal and external stakeholders.

What You’ll Work On

  • Provide comprehensive administrative support to the Divisional Vice President(s) for Cardiac Rhythm Management, including calendar management, expense reporting, travel coordination, supply and equipment ordering, and meeting preparation.

  • Support CRM Finance Leadership & CRM Medical Affairs in executing goals and strategies through presentation development, communication templates, town hall coordination, job description creation, and oversight of information cascades.

  • Attend leadership meetings to capture minutes and track action items.

  • Maintain a strong understanding of daily and future business needs to align with Finance Leadership priorities.

  • Coordinate monthly global metric presentations and serve as meeting facilitator.

  • Create purchase orders for supplies, services, and IT equipment.

  • Act as delegate for expense and purchasing approvals.

  • Maintain and update the organizational chart.

  • Support facility management with onboarding needs, seating arrangements, equipment provisioning, and site access.

  • Organize office events and on-site meetings.

  • Execute applicable Quality System processes and monitor service accuracy.

  • Perform other duties as assigned.

Required Qualifications

  • High school diploma or equivalent.

  • Minimum of 5 years’ experience in an administrative support role, supporting multiple executives.

  • Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications

  • Associate or bachelor’s degree.

  • Strong organizational skills: ability to structure tasks, maintain documentation, and manage action items effectively.

  • Proven ability to multitask: capable of supporting several directors with ad hoc needs while managing daily responsibilities.

  • Executive level, Professional and approachable demeanor when interacting with employees at all levels.

  • Action-oriented: able to execute direction independently and efficiently, with proactive follow-up.

  • Strong written communication skills: able to draft emails, presentations, and business documents accurately and professionally.

  • Technical aptitude: curious, ability to learn and navigate business systems, troubleshoot issues, and escalate as needed.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.



The base pay for this position is $24.40 – $48.80 per hour. In specific locations, the pay range may vary from the range posted.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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