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Administrative Coordinator

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IHT’s Administrative Coordinator (AC) is a part-time to full-time (depending on the candidate), year-round, salaried position for 40 hours/wk. Benefits include paid holidays, vacation time, personal days, as well as a health stipend and IRA contribution. Compensation is roughly $40-42K annually, to start, depending on experience.

POSITION SUMMARY

The Administrative Coordinator’s primary focus is the administrative coordination of office, development, and program activities. Additionally, the AC will perform general communication and outreach and oversee inventory/sales in the Nature Shop. The Administrative Coordinator works closely with all staff and volunteers and reports to the Executive Director (ED).

QUALIFICATIONS/SKILLS

The AC should convey an enthusiastic interest in land conservation and in the Deer Isle-Stonington community through strong communication, organizational, interpersonal, problem-solving, and computer skills (Microsoft Office, Adobe products, Google Drive, MailChimp, Facebook, Instagram, Little Green Light CRM [Constituent Relationship Management], etc.)—experience with QuickBooks and Excel a plus. Professional development opportunities are available for the right candidate.

DUTIES

  • Provide administrative support for the ED and other staff members as required and manage general office needs (supplies, filing, photocopying, and scanning) and upkeep of organizational records, and help to ensure a positive work culture for staff and volunteers (including committee members);

  • Record and file receipts, report expenses and deposits to IHT’s bookkeeper, and assist with end-of-year audit tasks.

  • Answer and screen telephone calls and greet guests in a professional and courteous manner, and manage the IHT general email and inquiries.

  • Produce regular outreach communications (Facebook, Instagram, MailChimp e-blasts, etc.) and assist with special mailings;

  • Coordinate with other staff on program activities and events.

  • Collaborate with the Development Director on database management and assist with moves management activities for volunteers and members;

  • Oversee and manage IHT’s Nature Shop, including engaging customers, scheduling and training volunteer staff, and maintaining inventory;

  • Assist in other related aspects of IHT’s operations as needed.

Submit a cover letter, resume, and three references with contact information in one document (PDF) for immediate consideration.

Applications can be submitted by email, or by mail to contact information below. The position will remain open until a suitable candidate is found. For questions, or more information contact:

Julia Zell, Executive Director

Island Heritage Trust
PO Box 42, Deer Isle, ME 04627
jzell@islandheritagetrust.org 207.348.2455


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