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Borough Manager/Secretary

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Job Title: Borough Manager/Secretary

Reports To: East McKeesport Borough Council

FLSA Status: Exempt

Location: Borough of East McKeesport, PA

Salary: $55,000-63,000

Position Summary:

The Borough of East McKeesport is seeking a dedicated, hands-on Borough Manager to oversee and coordinate the daily operations of the borough. This individual will serve as the chief administrative officer and work closely with Borough Council, staff, residents, and outside agencies to ensure the effective delivery of municipal services.

As a small borough, East McKeesport requires a manager who is flexible, solutions-oriented, and capable of wearing multiple hats—handling everything from budgeting and grant writing to public works coordination and resident relations. A key focus of this position is to modernize and streamline the borough’s systems and internal processes to improve efficiency, accountability, and overall service to the community.

Essential Duties and Responsibilities:

1. General Administration:

  • Serve as the chief administrative officer responsible for managing all day-to-day borough operations.
  • Implement ordinances, resolutions, and policies enacted by the East McKeesport Borough Council.
  • Identify opportunities to streamline internal systems and procedures; improving workflows, recordkeeping, and communication within the borough office.
  • Maintain borough records, prepare reports, and ensure compliance with relevant regulations and best practices.

2. Financial Management:

  • Develop and manage the annual borough budget in collaboration with Council.
  • Monitor expenditures, oversee payroll, process invoices, and ensure accurate financial reporting.
  • Coordinate audits and financial filings; manage borough funds in a fiscally responsible manner.
  • Seek out and manage grants and funding opportunities that support borough operations and projects.

3. Personnel and Office Oversight:

  • Supervise borough employees, including office staff, public works personnel, and independent contractors
  • Oversee employee scheduling, evaluations, and training; address personnel issues professionally and consistently.
  • Maintain a safe and efficient work environment, especially in the absence of a dedicated HR function.

4. Public Works and Infrastructure:

  • Coordinate borough services including road maintenance, snow removal, stormwater management, and facility upkeep.
  • Work closely with public works employees and outside contractors to ensure timely response to infrastructure needs.
  • Track and prioritize short- and long-term maintenance and capital improvement projects.

5. Council and Community Relations:

  • Serve as liaison between Borough Council, borough staff, and residents.
  • Prepare meeting agendas, staff reports, and policy recommendations for Council consideration.
  • Manage on-going Borough programs including community events and rentals of Borough facilities
  • Provide responsive and courteous service to residents, addressing concerns and inquiries in a timely manner.
  • Maintain the Borough’s digital presence including its social media and website, providing updated information for residents

6. Planning, Zoning, and Code Enforcement:

  • Administer zoning regulations and support planning and development efforts in coordination with the Zoning Officer and Planning Commission.
  • Assist with code enforcement issues and respond to permit inquiries or development proposals.
  • Stay up to date on zoning trends and recommend updates to local ordinances as needed.

7. Intergovernmental Relations and Compliance:

  • Represent the Borough of East McKeesport in dealings with Allegheny County, regional planning bodies, and state or federal agencies.
  • Ensure compliance with local, state, and federal mandates, including reporting and public notice requirements.
  • Participate in intermunicipal cooperation efforts where beneficial to the borough.

8. Emergency Management:

  • Support the Mayor, Police Chief, and Emergency Manager to plan for and coordinate response to weather events or emergencies.
  • Serve as a point of contact for emergency updates and public communication.

Other Duties:

  • Perform additional duties as required by Borough Council or as necessary for effective borough operations.
  • Approach all responsibilities with a community-first mindset and a strong commitment to public service.

Skills and Qualifications:

  • Bachelor’s degree in Public Administration, Business, Political Science, or a related field and 2–4 years of experience in municipal management or public administration, preferably in a small borough or township. OR A high school diploma/GED and at least 7 years of related experience, preferably in local government functions.
  • Ability to acquire knowledge of Pennsylvania Borough Code and local government functions.
  • Strong leadership, communication, and problem-solving skills.
  • Familiarity with budgeting, grant writing, zoning, and personnel management.
  • Proficiency with standard office software; willingness to adopt digital tools to modernize borough operations.
  • Ability to work independently without close supervision

Work Environment:

  • Office-based role with occasional field work.
  • Evening Borough Council meetings required; occasional weekend events or emergencies may arise.
  • Must be comfortable managing a broad scope of responsibilities in a small but active community.

Benefits:

The Borough of East Mckeesport offers a full benefits package including: paid vacation/sick days, medical/dental/vision insurance, life insurance, and a retirement package.

How to Apply

Please submit a resume and cover letter outlining your experience and why you are interested in the position. All materials should be submitted via email to eastmckeesportcouncil@eastmckeesportboro.com by Monday, October 20, 2025. Anticipated start date for this position will be in early January 2026.

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