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Customer Service Advisor

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About the position

Responsibilities

  • Actively create and maintain a positive and professional experience for internal/external customers; reflective of the Company's standards and core values
  • Dispatch, assign and monitor technicians to service calls in compliance with Company policy and based on technical certification levels and/or skillset and proactively communicate with external customers to update technicians scheduling, service repair completions, quotations, delays, etc.
  • Monitor the progress and productivity of technicians on a weekly and monthly basis using the business system tools provided
  • Verify unit information and repair description submitted by external customers for Technicians to efficiently order parts required to complete repair
  • Communicate with customers when additional product support opportunities are identified by technicians and secure approval to proceed with quotation and or completion
  • Request purchase orders from external purchase order required customers for service repair payment and partner with Service Auditors to accurately complete invoicing / purchase order details
  • Issue Purchase Orders to vendors for supplies and sublet labor expense for repairs to the customer and enter the item on service repair order for Accounts Payable
  • Ensure execution from beginning to end of Operational Maintenance, Guaranteed Maintenance & Long Term Maintenance Agreement services, to include internal and external customer billing and preparing / submitting necessary reporting for accounts
  • Verify van maintenance schedules and tracking by VIN and technician ID to ensure service van fleet is fully operational
  • Review inactive service repair orders to avoid delays in repairs or invoicing
  • Ensure repairs, time posting and work orders are accurately completed to meet department key performance indicator (KPI) metrics
  • Partner with the Service Department leadership to coach underperforming technicians to achieve performance improvement
  • Support sales team members with quote preparation and tracking of service-related work
  • Partner with cross functional partners (Sales, Rental, Parts, etc.) to ensure the service department is in alignment with the Organization in all processes and direction, including but not limited to Accounts Receivable and Accounts Payable
  • Answer and respond to general phone and email inquiries
  • Perform other related duties as assigned

Requirements

  • Excellent customer service and multi-tasking skills
  • Strong communication skills with ability to work between the technician(s) and the customer(s) to ensure jobs are completed with accuracy and on time
  • High attention to detail, to include precise data entry
  • Ability to work with a high sense of urgency in a dynamic, fast-paced environment
  • Thorough knowledge of all systems, procedures, techniques, equipment, operations, standards and reports that apply to service operations
  • Ability to work with minimal supervision and with the company systems
  • Proficient in all MS Office products, including Word, Excel and PowerPoint

Nice-to-haves

  • Technical school and/or college degree preferred
  • 5+ years of customer service, operations, or similar work experience preferred
  • Prior experience in processing service orders, invoices, purchase orders, budget expense tracking and payroll preparation preferred

Benefits

  • 401(k)
  • Educational Assistance
  • Employee Assistance Program (EAP)
  • Employee Stock Ownership Program (ESOP)
  • Hands On and Virtual Training
  • Paid Holidays
  • Paid Time Off
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